Accounts Payable Administrator – Permanent Full Time

Galway

BASIC SUMMARY:

This is an opportunity to be part of a dynamic team within the Finance function. We are looking for individuals who will support and drive Chanelle Pharma’s vision to be the most valued global provider of high quality, competitively priced pharmaceutical products and to provide excellent services and support to our customers.

 

In this role you will report into the Accounts Payable Controller

 

KEY RESPONSIBILITIES:

  • Work effectively as part of a team working to achieve the goals of the Accounts Payable team
  • Ensure all supplier invoices are processed appropriately using the correct channels to route/process invoices
  • Ensure all stock invoices are matched correctly to GRN’s
  • Ensure non-stock invoices have an appropriately approved purchase order generated
  • Ensure creditor reconciliations are completed on a timely basis and that reconciling items are resolved timeously
  • Provide cover for fellow colleagues in periods of absence
  • Effective communication with business stakeholders and/or suppliers regarding invoice status, approvals, discrepancies and expected payment dates
  • Liaise with colleagues in the Procure to Pay chain to resolve issues, provide feedback on anomalies and identify opportunities for improvements
  • Work cross-functionally with other finance colleagues to streamline the Procure to Pay process
  • Ensure there is no manual circumvention of controls, that the Delegation of Authority is followed and that any instances of non-compliance are investigated and loopholes closed off
  • Provide training and constant feedback to other business users as to the correct procedures to be followed for invoices to be processed
  • Actively identify opportunities to streamline the workflow process and reduce the administrative burden
  • Adhoc tasks as requested by management

 

 

COMPETENCIES:

  • Organisational skills, personal efficiency, time management skills and the ability to prioritise competing demands are key communication skills
  • Ability to build relationships and collaborate with others is vital
  • Being able to understand company finances, resourcing and ultimate aims of the business is important role-modelling
  • Demonstrate and lead on the values, initiatives and culture of an organisation
  • A strong working knowledge of best practice processes, change management implementation, coaching and mentoring
  • Demonstrated ability in prioritising key initiatives, driving growth and setting targets and KPIs to monitor the performance
  • Positive and proactive person who is energised by having great responsibility
  • Practical, action-orientated approach to managing priorities
  • Relevant 3rd level qualification (preferable but not essential)
  • Ideally one (1) years + experience in a similar role, ideally pharmaceutical/healthcare multi-currency, multi-company experience would be an advantage
  • Excellent written and communication skills
  • Strong computer skills in MS Office

 

Accounts Payable Administrator – Permanent Full Time

Galway