Planning Administrator (12 month contract)

Loughrea, Co. Galway

About Chanelle Pharma:

This is an opportunity to be part of a dynamic team within the Planning function. We are looking for individuals who will support and drive Chanelle Pharma’s vision to be the most valued global provider of high quality, competitively priced pharmaceutical products and to provide excellent services and support to our customers.
The Planning Administrator is a vital part of the Planning Team and in this position you will work hand in hand with the Planners to ensure a stable and efficient flow of work within the company.

In this role, you will be reporting to the Planning Team Lead.


  • Preparing/Updating/Circulating and Issuing of Work orders into Production and associated areas based on weekly production schedules while ensuring that production documentation is in compliance with company regulations and standards. 
  • Working very closely with the Planners by providing constant updates on own workload and from the production floor and by notifying the rest of the team of any potential issues or roadblocks.
  • Assist in WIP management together with the Planners by regularly filling in information in the WIP file/associated reports and by making sure the FIFO rule is respected and older materials are issued and consumed first.
  • Firm plan orders on Perito and issue EPWO & EMWO numbers in accordance with the production schedule.
  • Work closely with Quality, Artwork, Product Launch, QA Regulatory and Warehouse to ensure that Work Orders targets are met through open communication and teamwork.
  • Work closely with Production to proactively capture and manage changes and updates to documentation in order to eliminate bottlenecks.
  • Initiate, complete and close out of Quality Management System Actions such as Deviations and Change Controls through the Quality System (Q – Pulse) for new or updated documents and processes, e.g. Forms, Bill of Materials, Standard Operating Procedure, Manufacturing Work Order and Packaging Work Order.
  • FMEA, risk assessment completion when required.
  • Initiate, co-ordinate and complete Investigation Reports when required.
  • Input data for Planning KPIs, print, process documentation and create reports when required.
  • Forward any incoming reports (whether it is through post, e-mail, fax or in Person) regarding Pharmacovigilance / Adverse Action Report to the relevant QPPV in a timely manner.


  • Organisational skills, personal efficiency, time management skills and the ability to prioritize competing demands.
  • Ability to build relationships and collaborate with others is vital.
  • Positive and proactive person who is energized by having great responsibility.
  • Practical, action-orientated approach to managing priorities.
  • Strong computer skills in MS Office.
  • Excellent attention to detail.
  • Good communication and inter-personal & collaboration skills.
  • Flexible and able to adapt to new responsibilities and challenges.


  • 3rd level Qualification (preferable but not essential)
  • Degree qualified (preferable but not essential)
  • Multinational experience (preferable but not essential)
  • Experience working in a manufacturing environment, preferably pharmaceutical
  • Excellent written and communication skills
  • Experience working within a pharmaceutical cGLP Environment; with knowledge of EU GMP and US FDA Guidelines

PHYSICAL DEMANDS: Health & Safety requirements (e.g., Manual Handling Training)

  • Health & Safety requirements (eg. Manual Handling Training)
  • VDU


  • Office
  • Production 

Planning Administrator (12 month contract)

Reference No: J0658
Loughrea, Co. Galway