Planning Administrator


About Chanelle Pharma:

Chanelle Pharma is Ireland’s largest indigenous generic pharmaceutical manufacturer of both medical and veterinary products.

Serving customers in 96 countries worldwide, Chanelle Pharma is a partner of choice in the development and manufacturing of pharmaceutical products to the world’s leading human generic and animal health multinationals and distributors. We are passionate about understanding and addressing the challenges facing our medical and veterinary customers and bringing them innovative and effective products and solutions. 

Building on over 35 years of research and development, with over 4,500 licenses registered worldwide, Chanelle Pharma is headquartered on an 18-acre campus in Loughrea, Co Galway, with three manufacturing facilities, four research and development laboratories and a fifth R&D laboratory in Jordan. The company employs 550 people in Ireland, UK, Jordan and India. At Chanelle Pharma our employees drive our success and you will have the opportunity to collaborate in our diverse and inclusive environment, the ability to learn and grow in your career, and an opportunity to make a direct impact on our business and customers. 

Chanelle Pharma has a proven track record of innovation and makes a significant investment in R&D annually and has doubled its sales growth in the last 5 years.

In 2018, the company announced an €85 million investment, the single largest investment by any Irish owned company, to double manufacturing capacity, launch 96 new products and grow its workforce to 850 people over a period of 5 years. As part of the investment, Chanelle opened a purpose built €10 million manufacturing facility in 2018 for the company’s expansion plans into the US market. The facility received FDA approval in September 2019.

Chanelle Pharma is on an ambitious growth trajectory and expanding its workforce across a number of disciplines in science, engineering, quality, finance, sales and marketing.  The company won 2018 Pharma Company of the Year and Industry Company of Year, the first indigenous Irish company to win the award.


The Opportunity:

This is an opportunity to be part of a dynamic team within the Planning function. We are looking for individuals who will support and drive Chanelle Pharma’s vision to be the most valued global provider of high quality, competitively priced pharmaceutical products and to provide excellent services and support to our customers.
The Planning Administrator is a vital part of the Planning Team and in this position you will work hand in hand with the Planners to ensure a stable and efficient flow of work within the company.
In this role, you will be reporting to the Planning Team Lead.


  • Preparing/Updating/Circulating and Issuing of Work orders into Production and associated areas based on weekly production schedules while ensuring that production documentation is in compliance with company regulations and standards.
     Working very closely with the Planners by providing constant updates on own workload and from the production floor and by notifying the rest of the team of any potential issues or roadblocks.
     Assist in WIP management together with the Planners by regularly filling in information in the WIP file/associated reports and by making sure the FIFO rule is respected and older materials are issued and consumed first.
     Firm plan orders on Perito and issue EPWO & EMWO numbers in accordance with the production schedule.
     Work closely with Quality, Artwork, Product Launch, QA Regulatory and Warehouse to ensure that Work Orders targets are met through open communication and teamwork.
     Work closely with Production to proactively capture and manage changes and updates to documentation in order to eliminate bottlenecks.
     Initiate, complete and close out of Quality Management System Actions such as Deviations and Change Controls through the Quality System (Q – Pulse) for new or updated documents and processes, e.g. Forms, Bill of Materials, Standard Operating Procedure, Manufacturing Work Order and Packaging Work Order.
     FMEA, risk assessment completion when required.
     Initiate, co-ordinate and complete Investigation Reports when required.
     Input data for Planning KPIs, print, process documentation and create reports when required.
  • Forward any incoming reports (whether it is through post, e-mail, fax or in Person) regarding Pharmacovigilance / Adverse Action Report to the relevant QPPV in a timely manner.

 Organisational skills, personal efficiency, time management skills and the ability to prioritize competing demands.
 Ability to build relationships and collaborate with others is vital.
 Positive and proactive person who is energized by having great responsibility.
 Practical, action-orientated approach to managing priorities.
 Strong computer skills in MS Office.
 Excellent attention to detail.
 Good communication and inter-personal & collaboration skills.
 Flexible and able to adapt to new responsibilities and challenges


  • 3rd level Qualification (preferable but not essential)
     Degree qualified (preferable but not essential)
     Multinational experience (preferable but not essential)
     Experience working in a manufacturing environment, preferably pharmaceutical
     Excellent written and communication skills
     Experience working within a pharmaceutical cGLP Environment; with knowledge of EU GMP and US FDA Guidelines.

Planning Administrator